Privacy Policy.

1. Overview

HireDNA, LLC ("HireDNA," "we," "us," or "our") is committed to protecting your privacy and handling your information responsibly.

This Privacy Policy explains how we collect, use, and share information from:

• Employers and organizations using the HireDNA platform or services;
• Candidates who apply for roles managed by HireDNA or our clients; and
• Visitors to our website at hiredna.com.

By using our website, submitting an application, or engaging with our recruiting services, you consent to the practices described in this policy.

2. Information We Collect

A. Information You Provide Directly

We collect information you provide when you interact with HireDNA, such as when you:

• Submit a contact form, schedule a call, or download content.
• Apply for a job through HireDNA's application forms or hosted landing pages.
• Participate in interviews, assessments, or candidate screenings.
• Communicate with our team by email or phone.

Depending on your interaction, this may include:

• Contact information: name, email address, phone number, company name, and role.
• Professional information: resume details, employment history, education, certifications, compensation expectations, and location preferences.
• Assessment data: results and analytics from tools such as FitScore™, Stability Score, or Sales Skills Assessments.
• Communications: notes, comments, or correspondence between you and HireDNA.

HireDNA does not create or maintain candidate logins or accounts for ongoing use. Candidate data is collected solely for recruiting and evaluation purposes.

B. Information Collected Automatically

When you visit our website or platform, we may automatically collect:

• Device information (browser, IP address, operating system).
• Usage data (pages viewed, time on site, referring URLs).
• Interaction data (forms completed, buttons clicked, or emails opened).

We collect this data through cookies, analytics tools, and similar tracking technologies to measure performance, improve usability, and personalize user experience.

C. Information from Third Parties

We may receive data from:

• Public sources such as LinkedIn or job boards.
• Assessment providers integrated with our platform.
• Partners or service providers supporting analytics, hosting, or communications.

If you apply for a role through a third-party source (e.g., LinkedIn Easy Apply), we may receive your application data from that service.

3. How We Use Your Information

We use the information we collect to:

• Deliver and improve our recruiting and assessment services.
• Communicate with you about your application or hiring process.
• Evaluate and present candidates to employers based on role criteria.
• Provide employers with reporting, analytics, and dashboard functionality.
• Process transactions and manage service agreements.
• Comply with applicable laws and protect against misuse or unauthorized access.

HireDNA does not sell personal data to third parties.

4. How We Share Information

We may share information in the following circumstances:

A. With Employers (for Candidates)

If you apply for a role facilitated by HireDNA, we share your application data — including resume, assessment results, FitScore™, and Stability Score — with the hiring company.

B. With Service Providers

We share limited data with vendors and trusted partners who support our operations (e.g., cloud hosting, analytics, communications, payment processing, and assessment platforms). These providers process data only on our behalf and under confidentiality agreements.

C. For Legal or Compliance Reasons

We may disclose data if required by law, subpoena, or legal process, or if necessary to protect our rights, users, or systems.

D. In a Business Transfer

If HireDNA is involved in a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction.

5. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Recognize returning visitors and remember preferences.
• Track site performance and marketing campaign effectiveness.
• Support personalization and analytics.

You can manage cookies through your browser settings, but disabling them may impact functionality.

We may use third-party analytics tools (like Google Analytics) and advertising partners to understand engagement and improve services. These tools may use cookies or identifiers to associate activity across devices or sessions.

6. Data Storage and Security

Your data is stored and processed primarily in the United States. We use commercially reasonable security measures, including encryption, secure servers, and access controls, to protect personal information.

While we take appropriate safeguards, no system is completely secure. We encourage users to avoid sharing sensitive information unnecessarily and to report suspected security issues immediately to privacy@hiredna.com.

7. Data Retention

Candidate data is retained as long as necessary to complete the recruiting process and comply with legal obligations.

Assessment and analytics data may be retained in anonymized or aggregated form for research and performance reporting.

Employer and client records are retained for the duration of the business relationship and as required by law.

You may request deletion of your personal data by contacting us at privacy@hiredna.com, subject to legal and contractual obligations.

8. Marketing and Communication Preferences

If you receive emails from us, you can opt out at any time by clicking "Unsubscribe" in the message footer. Transactional or service-related communications (e.g., interview coordination, platform updates, or billing notices) are not optional.

We may occasionally send information about new services or insights relevant to hiring and recruiting. You can request removal from such communications at any time.

9. International Users

If you access HireDNA from outside the United States, please note that your data will be transferred to and processed in the United States, where data protection laws may differ from those in your region.

By using our site or submitting information, you consent to this transfer.

10. Children's Privacy

HireDNA does not knowingly collect personal information from individuals under the age of 15. If we become aware that we have inadvertently collected such data, we will delete it promptly.

11. Your Rights and Choices

Depending on your location, you may have certain rights regarding your data, such as:

• Accessing or requesting a copy of your personal information.
• Correcting inaccurate data.
• Requesting deletion of your data.
• Objecting to processing or withdrawing consent.

You can exercise these rights by contacting privacy@hiredna.com. We will process requests in accordance with applicable data protection laws.

12. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or services. When we do, we will update the "Last updated" date at the top of this page. If we make material changes, we may notify users via email or a notice on our website.

Your continued use of our Site or Services constitutes acceptance of any updated Privacy Policy.

13. Contact Us

If you have questions about this policy or our data practices, contact: